Funded by

Privacy Policy for the FFG-Funded Project Website “PeroVscale”

Publisher / Controller Heliavolt GmbH

Schönngasse 15–17/1 (℅ HappyLab GmbH)
1020 Vienna
Austria

Commercial Register No.: FN 658536 k
Email: hi@heliavolt.com

1.  General Information

Heliavolt GmbH takes the protection of personal data seriously. This Privacy Policy explains how personal data is processed when you visit the project website of the FFG-funded project PeroVscale. The processing of personal data is carried out in accordance with the General Data Protection Regulation (GDPR) and applicable Austrian data protection law.

2.  Scope of Processing

When you use this website, we may process the following categories of data:

a)  Server log and usage data

When you access the website, technical data may be processed automatically by the hosting provider, including:

  • IP address
  • date and time of access
  • requested page/file
  • browser type and browser version
  • operating system
  • referrer URL
  • host name of the accessing device

This processing is necessary to ensure the technical operation, stability, and security of the website.

b)  Contact data

If you contact us by email or via a contact form, we process the information you provide, such as:

  • name
  • email address
  • organisation
  • message content
  • any other information you voluntarily submit

We use this data only to process and respond to your enquiry.

c)  Newsletter data

If a newsletter subscription is offered on the website, we process the data you provide for that purpose, typically your name and email address, based on your consent.


d)  Analytics / cookies 

If the website uses analytics or non-essential cookies, these technologies will only be activated where required after obtaining your consent through the cookie banner or consent management tool. The specific tools used must be listed transparently in this policy.

3.  Purposes and Legal Bases of Processing

We process personal data for the following purposes and on the following legal bases:

  • Website operation, security and technical administration

Legal basis: Article 6(1)(f) GDPR (legitimate interests in secure and reliable website operation)

  • Responding to enquiries and communication with users

Legal basis: Article 6(1)(b) GDPR (pre-contractual steps or communication at your request) and/or Article 6(1)(f) GDPR

 

  • Newsletter distribution

 Legal basis: Article 6(1)(a) GDPR (consent)

  • Optional analytics, marketing or embedded third-party service

 Legal basis: Article 6(1)(a) GDPR (consent), where consent is required

 

4.  Recipients and Processors

Your personal data may be shared with service providers that support the operation of this website, for example:

  • web hosting providers
  • website maintenance or development providers
  • newsletter service providers
  • analytics providers
  • embedded content or media service providers, if used

Such providers process data only on our behalf and under appropriate contractual safeguards where required by law.

We do not sell personal data. Personal data is disclosed to third parties only where:

  • this is necessary for the technical or organisational operation of the website,
  • you have given your consent,
  • or we are legally required to do so.

5.  International Data Transfers

Where individual service providers process data outside the European Union or the European Economic Area, such transfers will only take place if an adequate level of protection is ensured,

for example through an adequacy decision of the European Commission or appropriate safeguards such as Standard Contractual Clauses.

6.  Data Retention

We retain personal data only for as long as necessary for the relevant purpose and in line with legal retention obligations.

In particular:

  • server log data is stored only for a limited period as necessary for security and technical administration;
  • contact enquiries are retained as long as required to handle the request and any follow-up;
  • newsletter data is retained until consent is withdrawn or the service is discontinued.


7.  Cookies and Similar Technologies

This website may use cookies and similar technologies. Technically necessary cookies may be used to ensure website functionality and security. Any non-essential cookies, such as analytics or marketing cookies, should only be set after obtaining your consent where legally required.

You can manage your preferences through the cookie settings tool implemented on the website.

 

8.  Your Rights

Under the GDPR, you have the right to:

  • obtain information about whether and how your personal data is processed;
  • request access to your personal data;
  • request rectification of inaccurate or incomplete data;
  • request erasure of your data where the legal requirements are met;
  • request restriction of processing;
  • receive data you provided in a structured, commonly used and machine-readable format, where applicable;
  • object to processing based on legitimate interests;
  • withdraw consent at any time, with effect for the future, where processing is based on consent.

To exercise your rights, please contact: hi@heliavolt.com

 

9.  Right to Lodge a Complaint

If you believe that the processing of your personal data violates applicable data protection law, you have the right to lodge a complaint with the competent supervisory authority.

In Austria, the competent authority is:

Austrian Data Protection Authority (Österreichische Datenschutzbehörde)

Barichgasse 40–42

1030 Vienna Austria

Email: dsb@dsb.gv.at

10.  Technical Implementation

This website is operated by or on behalf of Heliavolt GmbH for the communication of the FFG-funded project PeroVscale. The technical implementation, maintenance and content administration may be carried out internally by Heliavolt GmbH and/or by contracted service providers.

11.  Liability for Content and Links

We make every effort to ensure that the content of this website is accurate and up to date. However, we do not assume liability for the completeness, accuracy or timeliness of the information provided. We are not responsible for the content of external websites linked from this site. If we become aware of unlawful content, the relevant links will be removed without undue delay.

12.  Copyright

Unless otherwise indicated, the content of this website is protected by copyright and related intellectual property rights. Any reproduction, editing, distribution or use beyond the limits permitted by law requires prior written permission from the respective rights holder.

13.  Unsolicited Communications

The use of contact details published on this website for unsolicited commercial communications is prohibited. We reserve the right to take legal action in the event of unsolicited promotional materials or spam.

14.  Changes to this Privacy Policy

We may update this Privacy Policy from time to time in order to reflect legal, technical or organisational changes. The version published on this website is the current version.

15.  Optional Service-Specific Addendum

Only include the following tools if they are actually used on the live website:

  • WordPress – content management system
  • Elementor – website builder / layout tool
  • Matomo or Google Analytics 4 – analytics
  • Mailchimp or similar – newsletter management
  • YouTube/Vimeo – embedded video content
  • Google Fonts – typography, if loaded from external servers
  • reCAPTCHA – spam protection
  • LinkedIn / X / Meta plugins – social media integrations
  • For each active third-party tool, the final version should specify:
  • provider name,
  • purpose,
  • legal basis,
  • whether consent is required,
  • whether data is transferred outside the EU/EEA.